Kenyan paperwork,handled properly.
We prepare, lodge and follow through the registrations, licences, certificates and permits that Kenyan life and business depend on — from company incorporation to embassy legalisation.
Trusted by
Businesses & Individuals
Fast
Turnaround Times
100% Secure
Document Handling
Personalised
Support Every Step
YEARS
of helping Kenyans
get things done
0K+
Documents Processed
0K+
Happy Clients
0K+
Businesses Registered
0%
Success Rate
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Counties served
0
Regulators worked with
Who we are
Nairobi's trusted documentation partners: swift, precise and verified.
Swift Doc Documentation Services Ltd is a premier documentation consultancy based in Westlands, Nairobi. We specialise in preparing, lodging and expediting regulatory registrations, statutory compliances, licensing and official certifications for businesses, NGOs, professionals and individuals across Kenya.
From complex corporate formations and tax compliance to immigration filings, civil registry services and document legalisation, our dedicated desk eliminates procedural bureaucracy. We ensure every file is assembled with precision and submitted correctly the first time.
- Written quotations before work begins
- Named consultant on every file
- Official receipts for all statutory fees
- Secure archive of your certified copies
The difference is
what happens before
submission.
Nearly every rejected application we inherit was rejected for something small and avoidable — a name mismatch, an expired attachment, a missing consent. Our process is built entirely around catching those before the file leaves our office.
Our guarantee before you submit
Custody you can audit
Every original document is logged on receipt, stored in a secured safe and released only against signature.
Official channels only
Statutory fees are paid directly to the authority. You receive the official receipt, always.
Timelines we can defend
We quote the true regulatory window, not a hopeful one — and tell you when a deadline cannot be met.
Checked before submission
A second reviewer audits every file against current requirements. That is why 98% clear on first submission.
Practice Areas
Ten practice areas.
Over sixty-five individual filings.
End-to-end documentation and statutory compliance support for businesses, individuals, diaspora and organizations across Kenya.
Not sure where to start?
Our documentation specialists in Nairobi are here to guide you through the exact statutory requirements and timeline for your specific case.
How we work
Five stages, and you are told where you are at each one.
Consultation
Day 0A 15-minute call or office visit where we establish exactly what you need, what the regulator will demand and what it will cost. No obligation, no vague quotations.
Document audit
Day 1We list every supporting document, check each against current requirements, and flag the gaps before they turn into a rejection. This is where most applications quietly fail.
Preparation & filing
Day 2–4Forms are completed, fees are paid against official receipts, and the file is lodged with the relevant authority under a reference we share with you.
Follow-through
OngoingWe physically follow the file, respond to queries, and update you at every status change. You never have to guess where your application sits.
Handover
On issueOriginal documents are handed over in person or by tracked courier, with certified digital copies archived securely for your future filings.
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Specialised filing categories
Covering all major Kenyan registries
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Documents processed
Across national and county offices
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Businesses registered
Sole proprietors to group holdings
0%
First-submission acceptance
Rolling 24-month average
Client outcomes
Work that ends
with a certificate in
someone's hands.
"We had failed twice on our own. Swift Doc rebuilt the file, told us plainly what was missing, and the certificate came through in nine days."
"Our work permit renewals used to consume an entire month of HR time each year. They now run in the background and we simply receive the approvals."
"I needed a good conduct certificate and authenticated academic papers for a job in Doha, on a two-week deadline. Everything arrived with four days to spare."
Industries served
Sector knowledge, not generic form-filling.
- Construction & InfrastructureNCA grades, tender packs, AGPO
- Healthcare & PharmacyFacility licensing, board registrations
- Logistics & TransportTIMS, fleet records, permits
- Education & TrainingInstitution registration, HELB, translations
- Hospitality & TourismCounty permits, health compliance
- Agribusiness & ExportKEBS, PVoC, export documentation
- Professional ServicesPartnerships, practising certificates
- Non-profit & DevelopmentNGO Board, societies, trusts
Personal documents, corporate registrations, regulatory licences and cross-border authentication — handled by the same team, under one reference.
See every document categoryQuestions
Straight answers before you commit.
The same questions come up every week. Here are the honest versions.
All questionsAre you affiliated with the government?
No. We are a private documentation services firm. We prepare, lodge and follow up applications on your behalf using the same official channels — eCitizen, iTax, TIMS and the relevant registries. All government fees are paid directly against official receipts, which we hand over to you.
How is your fee structured?
Every engagement is quoted in two parts: the statutory government fee, and our professional fee for preparation and follow-through. You receive that breakdown in writing before we begin, and it does not change unless the scope changes.
Do I have to visit your offices?
Not usually. Most files can be handled remotely with scanned documents and a WhatsApp or email exchange. Biometrics, fingerprinting and certain interviews require your personal attendance, and we book those appointments for you.
How do you protect my documents?
Physical originals are logged, stored in a secured safe and released only against signature. Digital copies are encrypted, access-controlled and retained only for the period necessary for your filings. We never share client documents with third parties without written instruction.
What if my application is rejected?
We diagnose the reason, correct the file and resubmit at no additional professional fee where the fault lies with our preparation. Where the regulator changes a requirement mid-process, we advise you immediately and quote any additional statutory cost.
Insights
Notes from the registry counter.
START HERE
Tell us the document.
We will tell you the truth about the timeline.
Consultations are free and take about fifteen minutes. You leave with a written scope, a fee breakdown and a realistic date.
CONTACT DETAILS
We are here to help.
OFFICE
Unga House, Muthithi Road - Westlands, Nairobi, Kenya
swiftdoc@gmail.com
PHONE
+254 736 057 481
WHATSAPP OUR DESK
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